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Summary
Ovidio Vela is an information governance professional and strategic business analyst with over 15 years of experience partnering with business stakeholders, technical experts, legal compliance, and IT. He has driven the digital enablement of records management, document control, compliance, and information governance programs across Fortune 500 petrochemical and EPC environments. He coordinates with contractors, staff, and senior executives to apply technology to compliance, operations, business development, and issue resolution, supported by expertise in enterprise content management, risk management, data mapping, and root-cause analysis. He has aligned data to defensibly destroy 100,000 boxes of obsolete records, saving hundreds of thousands of dollars annually, and designed workflows that eliminated 3.5 TB of redundant content. He also built a SharePoint system automating engineering document reviews and related quality processes for a multi-billion-dollar capital project.
Education
- 2026 – Information Governance Professional (ARMA International IGP Certification)
Qualifications and Training
- ARMA, Professional Member, Conference Speaker, Webinar Contributor – 2022 to 2026
- Information Governance Professional (ARMA International IGP Certification) – 2026
Work Experience
Feb 2024 – May 2026
Access Sciences
Business Analyst
- Reviewed and validated department information for migration, training, and disposition engagements.
- Developed an information governance risk assessment framework and compliance monitoring strategy to prioritize high-risk areas and support timely issue resolution.
- Maintained accurate documentation for audit trails and steering committee status reports and visuals.
- Identified and escalated policy misalignment and followed up with stakeholders to resolve open items.
- Championed compliant digital storage and disposition practices, reducing enterprise risk and improving data quality.
Jul 2022 – Feb 2024
Motiva
Records Analyst
- Served as subject matter expert for electronic and physical records compliance workflows across corporate offices, refinery, and chemicals plant for a 3000+ employee Fortune 500 company.
- Led and validated multiple concurrent department EDMS migration projects, ensuring confidentiality, file plan accuracy, policy adherence, and compliance audit trails.
- Coordinated with departments to train staff on the compliance program, provide guidance to leadership, resolve issues, minimize data inconsistencies, and ensure adherence to policies and standards.
- Developed a streamlined logistics package and site maps to ensure site security compliance and completeness of services at corporate offices, refinery, and chemicals plant.
Jul 2021 – Jun 2022
TPI AGENCY
Document Control Specialist
- Managed receipt, quality review, and distribution of engineering and vendor technical documentation, ensuring contractual compliance with client policy and project requirements.
- Developed user acceptance tests and training for document control system upgrades, improving process consistency and knowledge management while reducing pain points during onboarding.
Jul 2018 – May 2020
TPI AGENCY
Project Information Management Lead
- Led owner/operator project document control operations and provided process improvement and training to sustain contractual compliance of EPC data.
- Directed creation and management of information storage systems, review workflows, and SharePoint sites for a multi-billion-dollar capital project.
- Maintained audit-ready documentation, decision registers, and metadata provenance and coordinated issue resolution across engineering, vendor, and project management teams.
Feb 2013 – Dec 2017
TechnipFMC
Project Document Control Lead
- Led a team of 16 document controllers responsible for quality review, timely distribution, and compliance of engineering and supplier documentation.
- Ensured documentation and process accuracy, completeness, and adherence to regulatory requirements and project policies and standards.
- Strengthened and improved engineering and construction work package documentation workflows and site document control standards and processes for a multi-billion-dollar grassroots capital project.
- Traveled to Shang Hai, China, to train module fabrication leadership and office personnel on construction work package distribution procedures and material logistics checkpoints to ensure compliance, quality assurance, and project schedule adherence.
Skills
- Information Governance
- Enterprise Content Management
- Stakeholder Management
- Risk Management
- Data Mapping
- Root-Cause Analysis
- Regulatory Compliance Monitoring
- Mentorship and Training
- Team Leadership
- Cross-Functional Coordination
- Process Mapping
- Complex Analytical Problem Solving
- Executive Buy-in
- Contract Lifecycle Management
- Document Control